Your ads bring the enquiries. We run the follow-up through to the attended consultation.
For hair transplant, skin, laser and aesthetic clinics in India that already get patient enquiries from Meta or Google ads. Each enquiry gets a reply, a fixed follow-up sequence, a named owner at your clinic, and a place in the weekly count of who booked and who came in.
Messages sent on a working day get a reply that day. Message in English, Hindi or Hinglish.
- 0 min Enquiry from a Meta form Your ads
- 2 min Acknowledgement sent Aevolve
- 10 min Call task, due 12:00 Front desk
- 45 min Called, Saturday requested Front desk
- Day 1 Confirmation sent Aevolve
- Day 3 Reminder sent Aevolve
- Day 4 Consultation attended Doctor
- Day 7 Weekly report Aevolve
Green is a message the system sends. Dark is a person. Timings are examples, not to scale, and are set per clinic.
Built from broader automation experience. Now focused on clinics.
Aevolve builds AI, automation and operational systems for businesses internationally. We are now applying that experience to one specific problem inside Indian hair, skin and aesthetic clinics: what happens between a paid patient enquiry and an attended consultation.
The clinic-specific implementation is new, which is why the initial deployments are being handled directly by Vedant rather than delegated to a larger delivery team.
Vedant Patel
Founder of Aevolve. I build AI, automation and operational systems for lead follow-up, CRM and business workflows.
Selected Aevolve work
Where the count usually stops.
Your agency reports how many enquiries the ads produced. Your accounts show who started treatment. Between those two numbers sit three stages, contacted, booked and attended, and those are the part we run.
-
New enquiry
A lead form, a WhatsApp message or a call.
Your ads -
Contacted
Someone from the clinic spoke or chatted with the patient. A missed call does not count.
Aevolve -
Booked
A consultation date and time is confirmed with the patient.
Aevolve -
Attended
The patient came in.
Aevolve -
Treatment started
The patient went ahead. The only stage that brings money in.
Your doctors
There are no conversion numbers on this page because we don't have clinic data to quote yet. The first weeks on each clinic are a baseline of its own numbers.
Where enquiries usually get lost, and what we check in the first week.
These happen in well-run clinics too, because follow-up usually depends on someone remembering.
-
Slow first reply
What we check in week one
Time from enquiry to first reply, by hour of the day. Evenings and weekends are usually the gap.
What changes
An automated acknowledgement goes out within minutes at any hour, with the next step and a question the patient can answer.
-
Follow-up stops after one attempt
What we check in week one
How many attempts an enquiry gets before it is marked closed, and who decides.
What changes
A fixed sequence over several days. It stops when the patient replies, books or says stop.
-
Nobody owns the enquiry
What we check in week one
Who is responsible for each open enquiry today, and whether the doctor, the front desk and the agency agree.
What changes
Every enquiry has a named person at the clinic and a due time for the next action.
-
Status lives in five places
What we check in week one
Where status is kept: personal WhatsApp, the clinic phone, a notebook, a spreadsheet, the agency dashboard.
What changes
One list per clinic, updated by the front desk, visible to the owner.
-
Reporting stops at "lead generated"
What we check in week one
What the agency reports each month and what the clinic counts on its side.
What changes
A weekly count per source through to attended and treatment started, so ad spend can be compared with who came in.
What each person receives.
Three screens, one for each person involved. The data below is made up to show the format. The working version is set up per clinic, with your treatments, your staff and your numbers.
- Requested
Neha S.
Hair transplant
Call to confirm Saturday 11:00
Due 12:00 · Anjali
- Follow-up 2
Rohan M.
Laser hair removal
Reply to the cost question
Due 11:30 · Anjali
- Contacted
Farah K.
Acne scars
No answer twice, try after 18:00
Due 18:00 · Anjali
- Booked
Amit D.
Hair transplant
Send the pre-consultation form
Due 17:00 · Dr Mehta
- Booked
Sneha R.
PRP
Mark attended or no-show
Due Today · Anjali
-
Meta
- Enquiries
- 42
- Contacted
- 31
- Booked
- 12
- Attended
- 9
- Started
- 4
-
Google
- Enquiries
- 18
- Contacted
- 15
- Booked
- 7
- Attended
- 5
- Started
- 2
-
Referral and walk-in
- Enquiries
- 6
- Contacted
- 6
- Booked
- 5
- Attended
- 5
- Started
- 3
Meta spend ₹38,000 ÷ 9 attended = ₹4,222 per attended consultation
Week 36, 1 to 7 September. Made-up numbers.
Messages that can be templated are automated. Calls and anything a patient asks that needs a person go to your front desk as a task.
Ask how this would look for your clinicHow we start, and how we bill.
- 1
Map the current path
Where enquiries arrive, who replies, where status lives today, what the agency reports. Usually the first week.
- 2
Build and connect
Enquiry sources into one list, message sequences written for your treatments, staff tasks and statuses, the weekly report. Usually the second week.
- 3
Go live with your front desk
Training on the daily list and attendance marking, then the first real enquiries. Usually the third week.
- 4
Run and report
Follow-ups monitored, message changes as your offers change, the weekly count per source, and a monthly review with the owner.
Initial clinic deployments are handled directly by Vedant.
Implementation
₹25,000
one-time + applicable GST
50% to begin implementation. 50% when the agreed V1 implementation goes live.
Managed service
₹12,000
per month + applicable GST
Billing starts from go-live. Month to month, no lock-in. Cancel before the next billing cycle.
- Third-party charges
- Third-party software or messaging charges, where required, are billed separately.
- If we are late
- If Aevolve cannot deliver the agreed core V1 implementation within 21 days of receiving all required access, information and approvals from the clinic, the clinic may cancel the implementation before the second setup milestone is due. Full terms.
- What we do not promise
- This is a commitment to deliver the system, not a promise of results. We do not guarantee revenue, patient numbers, consultations or a return on your ad spend.
- Not included
- Ad management, lead generation, medical advice in automated messages, bulk promotional messaging.
Is this a chatbot or an AI receptionist?
No. It's a follow-up and tracking system for the enquiries you already get. Automated messages cover the first acknowledgement, the follow-up sequence and reminders. Anything that needs a person goes to your staff as a task with the details attached.
Do we need to change our receptionist or our agency?
No. Your receptionist gets a daily list of who to call and why. Your agency keeps running the ads and, if you want, gets attendance per campaign from us.
Which clinics is this for?
Hair transplant, skin, laser and aesthetic clinics in India that already get patient enquiries from Meta or Google ads. If you aren't running ads yet, there's nothing for the system to work on, so it won't be useful yet.
What do you need from us?
Access to the places enquiries arrive (lead forms, WhatsApp Business, call logs), one person who owns the front desk list, and about 30 minutes of the owner's time each week to go through the numbers.
What about patient data?
Enquiry data stays in accounts your clinic owns and controls. Before we start, we list every tool that touches it, who can read it, and what gets deleted if you stop. Automated messages never give medical advice, never go out in bulk, and stop when a patient says stop.
How do we start?
Message us on WhatsApp. We'll ask how many enquiries you get, where they come from and who handles them today. If it fits, we send a written scope and the first invoice. If it doesn't, we say so.
Already spending money generating patient enquiries?
Let's look at what happens after the lead arrives.
Messages sent on a working day get a reply that day. Working hours are Monday to Saturday, 10am to 8pm IST.
What happens after you message
- 1 Vedant replies and asks three questions: which treatments you advertise, where enquiries land today, and who replies to them.
- 2 If it fits, you get a written scope and the first invoice. If it doesn't, we say so and tell you what would need to change.
- 3 No call unless you want one. English, Hindi or Hinglish.
Who you are dealing with
- Legal name
- Aevolve, India
- GSTIN
- 24FYPP5851N1ZH
- Phone and WhatsApp
- +91 70419 10903
- vedant@aevolve.ai
- Founder
- Vedant Patel, LinkedIn
- Company site
- aevolve.ai